Grant Analyst



This full time position performs a variety of advanced  level  professional  accounting,  auditing,  and  statistical work involving the preparing, maintaining, analyzing, verifying, and reconciling of financial transactions,  statements,  records,  and  reports;  performs  a  variety  of  grant  management  and  reporting  including being responsible for administering grants and assisting in preparing the year-end audit reports and schedules.

Typical duties include but are not limited to:

  • Establish grants and account setup in financial system for effective expenditure tracking and reporting 
  • Maintain grants master list and various operational systems with account information 
  • Track grant awards and monitor due dates for invoicing and reporting
  • Develop, amend, review and manage grant budgets and perform revenue and expenditure analysis
  • Assists with maintenance of rates and budgets in DOEA contract software
  • Performs reconciliation and overall analysis of expenditures and final award closeouts and ensures reports and invoices are submitted timely to meet funders requirements
  • Monitor grant expenditures and ensure proper documentation
  • Keeps abreast of all regulatory compliance and other related requirements 
  • Communicates and maintains relationships with provider contract managers and staff to achieve fiscal goals
  • Responsible  for  all  financial  reporting  as  defined  by  each  funder/grant,  including  quarterly, semi-annual  and  annual  reports  and  periodic  billings
  • Maintain  strong  documentation  for  all reporting, and reconcile reports/billings to the General Ledger (GL)
  • Understand  the  allowable  expenses  in  each  grant  and  funder  restrictions  and  advise  Project Managers as needed
  • Create and maintain ongoing forecasts at these meetings to better understand future obligations and potential variances
  • Assist with grant/contract proposals and applications, including providing fiscal/budget support to ensure timelines are met
  • Ensure compliance with funder requirements
  • Support financial audits, and ensure documentation is maintained for funder monitoring
  • Analyze financial data proactively to find any potential inconsistencies or errors in an accurate and timely manner
  • Performs general ledger account analysis
  • Assists with developing and maintaining accounting controls, policies and procedures
  • Reviews, analyzes, and evaluates existing policies and procedures to develop improvements in efficiency, effectiveness and productivity
  • Submits reimbursement billings to appropriate contacts at each granting agency and maintains correspondence to ensure timely receipt of reimbursements

Education/Experience Required:

  • Bachelor’s degree from an accredited four-year college or university with a degree in Accounting, Finance or related field and at least five years of progressively responsible experience in accounting or budgeting
  • CPA certification or Masters degree in Accounting, Finance or related field may be substituted for two years of experience

The successful candidates must be able to demonstrate proficiency in the following knowledge/skills/abilities:

  • Knowledge and understanding of applicable federal regulations, grants management, Uniform Guidance (2 CFR 200), GAAP, FASB, and Fund Accounting.
  • Knowledge of accounting principles, billing procedures, budgeting and fiscal management as they relate to non-profit organizations.
  • Ability to develop and analyze detailed budgets and resolve complex budgeting issues
  • Ability to effectively communicate and express ideas (verbally and written)
  • Ability to make sound recommendations based on facts and logical assumptions
  • Ability to multi-task, work effectively under pressure and respond to changing priorities
  • Ability to establish and maintain professional communications and relationships with various organizations/agencies and be able to effectively interact with other staff members, provider/partner representatives
  • Ability to work independently and as part of a team; provide outstanding customer service and display effective time/project management experience
  • Ability to work effectively in a high demand and fast paced environment to respond to changing priorities
  • Ability to work with and interpret contracts, laws/legislation, regulations, policies as well as other technical documents
  • Expert level of proficiency in spreadsheet applications such as Excel
  • Takes personal responsibility and demonstrates accountability for actions
  • Considerate and respectful of the diversity of others
  • Committed to personal/professional growth and development
  • Conducts self appropriately in work situations and when representing the Agency

The successful applicant must show proof of COVID-19 vaccinations.

Benefit Package includes:

Agency provided employee health insurance, Life Insurance/AD&D, Vacation, Holiday and Sick Leave Programs, EAP, Educational Assistance and 401k retirement plan.

To apply for the above position:

Send your resume and a cover letter to:  Area Agency on Aging, 4400 N. Congress Ave. WPB FL 33407 attention or fax to 561-214-8678.

Please note that due to the volume of responses received, only those candidates selected for an initial phone interview will be contacted.

Also Note: Submittals without a cover letter specifying the position applied for, as well as candidates’ applicable qualifications, will not be considered. Please be aware a fax cover sheet does not constitute a cover letter.

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